BIM Designs, Inc. is a US-Based, Minority-Owned Union Signatory BIM Company
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Administrative Assistant

Part Time to Full Time

Location: Phoenix, AZ

Position: Administrative Assistant

Reports to: Head of Administration

Dept: Administration


Summary: BIM Designs, Inc. is seeking an Administrative Assistant to help with office and project support.

General Responsibilities will include, but are not limited to:

  • Carries out administrative duties such as filing, typing, copying, binding, scanning, distributing office mail to the appropriate person, etc.
  • Provides administrative support to ensure efficient operation of the office.
  • Answers and transfers phone calls, screening when necessary.
  • Exhibits polite and professional communication via phone, e-mail, and mail.
  • Supports internal employees by providing information, and is the point of contact for internal employee communication
  • Welcomes and directs visitors and clients.
  • Maintains filing systems as assigned.
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  • Responds to and resolves administrative inquiries and questions.
  • Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
  • Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
  • Maintains office supplies by checking stock to determine inventory level, anticipating needed supplies and coordinating maintenance of office equipment.
  • Maintains a system for recording expenses and make daily deposits
  • Run Office errands such as post office, bank, office supply store, etc. as needed.
  • Performs other related duties as assigned.

Education and/or Experience:

  • High School or equivalent education required
  • 2 years of administrative assistant experience
  • Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
  • Valid driver’s license and current automobile insurance

Physical Demands:

  • May be required to use hands and fingers to handle or feel objects
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 20 pounds at times
  • Regularly required to talk or hear
  • Specific vision abilities required by this job to include close vision, distance vision, and peripheral vision

BIM Designs, Inc. knows that our employees and our customers are our largest asset. We see you as a lifelong employee and will work with you in every way possible to grow your talents. BIM Designs, Inc. will encourage and pay for any professional development and training desired or needed, as approved and budgeted by your direct manager.

Interested? Apply Now!